Attendance Officer and Student Administrator for an Independent School

Annual Salary: £28,340
Location: City of London
Job Type: Full-time, Fixed Term (1 year, term only)

We are seeking a dedicated and organised Attendance Officer and Student Administrator to join our dynamic team at a prestigious educational institution in Central London.

This role is crucial in providing a warm and welcoming environment for our students, supporting their academic and social needs, and ensuring the smooth running of our school.

Key Responsibilities

Attendance
• Ensure timely and accurate recording of student attendance in partnership with our attendance officer.
• Follow up with any student not present in their lesson to ensure their whereabouts are known.
• Register pupils on a reduced timetable and liaise with relevant staff concerning any issues.
• Deputise for the attendance officer in their absence.

Student Reception
• Greet and assist students warmly upon arrival, creating a positive and welcoming atmosphere.
• Manage student inquiries, providing information and guidance as needed.
• Oversee student sign-in and sign-out procedures.
• Manage lost property and confiscated mobile phones in accordance with school policies.
• Administer the Yondr pouch system, including distribution of replacements and maintaining accurate records.

Student Records
• Maintain accurate and up-to-date student records, including personal and medical information.

Communication with Parents
• Facilitate communication from staff to parents using SchoolPost.
• Assist with the administration of school trips as needed.

General Administrative Duties
• Provide assistance and cover for administrative colleagues in support of the Senior Management Team and Head’s Executive Assistant.
• Undertake any other duties as reasonably requested, ensuring compliance with health, safety, and equal opportunities policies.

Required Skills & Qualifications
• Excellent organisational and time-management skills.
• Strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Experience in a school or educational setting is preferred.
• A relevant qualification in business administration or secretarial studies is preferred.
• An enhanced DBS on the Update Service would be desirable.